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V Group Limited

Company Profile

Vessel Coordinator


Job Description:

Overall Purpose of The Job

The Vessel Coordinator is responsible for ensuring:
1. The Rotation Plan realization including crew changes
2. Assistance to the planning manager in tasks involving all vessels assigned to them.

Key Responsibilities and Tasks

1. Maintains Crew Rotation Plan for the assigned vessel and responsible for the execution of crew changes in line with crew rotation plan prepared by the Planning Manager.
2. Co-ordinates mobilization progress from various Mobilization Cells.
3. Contacts with vessel, mobilization cells, port agents, travel and customer on crew changes.
4. Manages professional relationship with seafarers on-board.
5. Assists in planning the appointment of personnel within his/her control in accordance with VMS/Customer agreed conditions of employment and specified experience/qualification requirements ensuring that all mobilised seafarers meet the VMS/customer requirements and mobilisation criteria.
6. Assists the Planning Manager in ensuring that manning levels comply with Flag state and international requirements and are compatible with maintenance needs and trading patterns.
7. Plans crew changes in advance to meet operational and budgetary requirements.
8. Responsible for travel arrangements of Seafarers to office and the vessel.
9. Liaises with the Agents at the port/place of engagement or disembarkation keeping them informed of travel arrangements made.
10. Responsible for maintaining relevant records are upto date and accurate in ShipSure for the fleet/vessels under them.
11. Assists in the management of the performance appraisal system including close liaison with various reporting officers, creates training actions and updates records.
12. Assists in effective cost control of the vessel budget.
13. Assists in the monitoring of P&I claims and medical cases.
14. Assists in the preparation of required reports.
15. Supports the welfare of the crew and their families if required.

1. Effective execution of the rotation plan
2. Positive feedback from seafarers and other key stakeholders (e.g. reporting officers, port agents etc.)

Required Experience

  • Must posses at least a Vocational Diploma / Short Course Certificate, Bachelor’s/College Degree from any field or relevant experience

  • Knowledge of terminal operation, vessel characteristics, stowage and stability

  • Strong analytical, planning, and organizing skills

  • Excellent knowledge of Microsoft Office Applications

  • Strong customer service mindset

  • Solution-oriented

  • Strong communication and interpersonal skills with aptitude in building relationships across all organizational levels.

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